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Cultural Affairs Assistant
US Embassy to Belgium - Brussels
US Embassy to Belgium - Brussels
|VACANCY ANNOUNCEMENT FY17-31|
Issued by the JAS Human Resources Office - Tri-Missions, Brussels
The Public Affairs Office of the U.S. Embassy in Brussels is seeking eligible and qualified applicants for the position of
CULTURAL AFFAIRS ASSISTANT
Open to: Current Employees of the Tri-Missions – All Agencies, to include Eligible Family Members and Members of Household
Click here to see the list of definitions
Position: Cultural Affairs Assistant, FSN-9/FP-05*
Opening Date: March 8, 2017
Closing Date: March 15, 2017
Work Hours: Full-time
Salary Range: Ordinarily residents (FSN-9): EURO 3,871 – 5,115 gross/month Non-ordinarily residents (EFMs) (FP-05): USD 44,693 – 57,657 gross/p.a.
*Final grade/step for NORs will be determined by Washington
NOTE : ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
MAIN DUTIES AND RESPONSIBILITIES
A. Outreach Programs
Promotes awareness of American policies and positions in contemporary affairs through a variety of innovative outreach programs.
Prepares recommendations on how to achieve broad Mission ICS Plan (MSP) and shorter term goals through outreach strategies and coordinates contributions of the Program team and the Information Resource team to manage the various projects efficiently. Evaluates proposals from Belgian organizations requesting financial support, advises the PAO on types of programs, suitable co- sponsors and venues, and on audiences for international programs. Optimizes the organization of events and programs, in particular those hosted by the Ambassador. Creates information brochures, handouts, and program notes to be presented to the audience at cultural events. Supervises set-up of concert and program venues.
B. Cultural Planning and Programming Manages all Public Diplomacy grants: screens requests from cultural groups or institutions seeking U.S. Government financial support, organizes cultural events and programs involving American artists
or cultural individuals and groups in accordance with MSP objectives. Prepares recommendations concerning the merits of U.S. sponsorship or involvement in specific events, and acts as liaison between the Embassy and the American business community in sponsoring American cultural events in Belgium.
C. Voluntary Visitors Program Upon demand, conducts program design and evaluation meetings for Voluntary Visitors. Drafts communications with Washington exchange program offices and drafts communications with grantees
in English, French, and Dutch for the signature of the Ambassador, DCM, or other Embassy/Public
Diplomacy officers. Handles travel details and coordinates IRC support. Coordinates follow-up activities with returned grantees and maintains/updates files on current and former grantees.
D. Contact Management Strategy Maintains up-to-date PD audience information and develops specific key audiences to participate in programming.
Develops value added outreach products on specific themes. Monitors advances in information technology to develop the most effective means to transmit products and analyses and evaluates their impact with target audiences.
E. Budget Planning Keeps track of the budget status for all cultural programs. Advises the PAO on budget trends and budget plans.
Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
1. Education: University degree or equivalent in social sciences, liberal arts, education, international relations, or related fields.
2. Experience: Minimum three years of progressively responsible experience in public affairs, journalism, producing cultural programs or related fields.
3. Language Requirements: Speaking, reading, and writing: fluency (level IV) in English, French, and Dutch.
4. Job Knowledge: Thorough knowledge of Belgian political, economic, social and educational structures, institutions, political parties, cultural movements and key figures from the arts, media,
professions, government, cultural and education circles. Thorough knowledge of Public Affairs programs and techniques. Good knowledge of administrative procedures and familiarity with protocol. Good knowledge of American institutions, economic structure, society and cultural organizations.
5. Skills and Abilities: Word processing, Internet, database and Internet research skills. The job requires outstanding organizational and administrative skills, the ability to work independently with minimal supervision, to handle multiple tasks simultaneously, to set priorities, and to produce a large volume of work accurately and occasionally under pressure. The incumbent must possess mature judgment, social poise and tact in order to deal with the general public as well as high-level contacts from the government, political, business, media, academic and cultural communities.
When qualified, applicants who are U.S. citizen Eligible Family Members (USEFMs) are given preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.
Hiring Preference Order:
(1) U.S. Citizen Eligible Family Member (AEFM) who is also a preference-eligible U.S. Veteran
(2) U.S. Citizen Eligible Family Member (AEFM)
(3) Foreign Service Officer on Leave Without Pay
ADDITIONAL SELECTION CRITERIA
1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
4. The candidate must be able to obtain and hold a Sensitive but Unclassified (SBU) security clearance.
5. Candidates who are EFMs, USEFMs, AEFMS, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.
HOW TO APPLY:
Applicants must submit the following documents to be considered:
PREFERRED OPTION: Form DS-174 – Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member - can be downloaded from the website; or
TO BE USED ONLY IF FORM DS-174 IS NOT ACCESSIBLE
A current resume or curriculum vitae (CV) with the dates of employment (month/year of start and end dates), work schedule (including average hours per week for part-time or intermittent work), and detailed descriptions of duties, responsibilities, and accomplishments for each prior position; or combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
A combination of both; i.e. Sections 1 -24 of the Form DS-174 along with a current resume or CV;
PLEASE BE AWARE THAT YOU MAY BE ASKED TO COMPLETE THE DS-174 AT ANY
STAGE DURING THE HIRING PROCESS.
Eligible Family Member candidates who claim US Veterans preference must submit written documentation confirming eligibility (e.g. Member Copy 4 of form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
Family members may apply for vacant positions 90 days prior to their arrival at post (counting from the closing date of the vacancy) provided that they are in possession of travel orders. A copy of the travel orders must be included in the application package.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above must be included in the application package.
WHERE TO APPLY:
CLOSING DATE OF THIS POSITION: MARCH 15, 2017
The three U.S. Missions in Belgium provide Equal Opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve Equal Employment Opportunity (EEO) in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.