View Vacancy - Events and Visits Officer, Pretoria

View Vacancy - Events and Visits Officer, Pretoria
fco.tal.net

Foreign & 
Commonwealth 
Office

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category
Foreign and Commonwealth Office (Policy & Political roles)
Job Subcategory
Communications, Press and Media
Job Description (Roles and Responsibilities)
Main purpose of job:

To lead planning and delivery of senior level High Commission events and logistics for inward visits to South Africa by UK VIPs, Ministers and senior officials. To manage the High Commission’s external contacts database and support the wider work of the Communications Section.

Event Management

Lead on the planning and delivery of senior level High Commission events, particularly those hosted by the High Commissioner in South Africa, Swaziland and Lesotho. Events range from private lunches/dinners and receptions to high-profile public diplomacy events.
Develop and deliver an integrated invitation management process for events, including software, invitation templates and guest lists.
Deliver a centre of excellence across the UK mission in South Africa for events management.


Stakeholder Engagement

Custodian of the High Commission’s contact database, ensuring the database is the central portal for mission-wide stakeholder engagement and access point for guest lists.
Support the High Commissioner’s high-level engagement with senior contacts from Government, politics, business, media, academia, arts and culture and other spheres.


Visits

Deliver logistics for visits by senior UK figures, including members of the Royal family, Ministers and senior Government officials.
Work with the Department of International Relations and Co-operation on protocol arrangements for VIP visits, including liaison with State Protocol Lounges at South African airports.


Corporate

Support to the overall work of the communications team, helping deliver the communications strategy for South Africa, particularly public diplomacy objectives.
Extensive opportunities for professional development through the UK Diplomatic Academy.
Exposure to the whole of the UK Mission in South Africa and wider external networks.
Essential qualifications and experience
Events management experience in Government, business, academia, media or other high-profile organisations.

Desirable qualifications and experience

Background in handling protocol for high-level visitors to South Africa, including liaison with airports. Knowledge and skills
in use of events management software.

Required competencies

Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Managing a Quality Service
Application deadline
15 March 2017
Grade
B3 (L)
Type of Position
Permanent
Region
Africa
Country/Territory
South Africa
Location (City)
Pretoria
Type of Post
British High Commission
Number of vacancies
1
Starting monthly salary (ZAR)

R246 190.75 per annum excluding Medical Aid, Provident Fund
Start Date
15 April 2017
Other benefits and conditions of employment

Working patterns:

If the job is suitable for flexible working patterns, please provide details: We are open to discussing flexible working arrangements. There will also be times when the officer needs to work out of hours at a specific location (for example during evening events or meeting visitors). Time-off-in-lieu will be provided when this is the case.

Additional information

Employees recruited locally by the British High Commission in Pretoria are subject to the Terms and Conditions of Service according to local employment law in Pretoria.
All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Reference and security clearances checks will be conducted.
Any questions you may have about this position will be answered during the interview, should you be invited.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
Successful candidates not resident in Pretoria will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
Complete the application form in full as the information provided will be used for screening purposes.
Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
The British High Commission will never ask you to pay a fee or money to apply for a position.