Wednesday, December 12, 2018

Outreach Assistant to the Press and Public Diplomacy Section

Washington, DC 20037
Salary: $57,000.00 to $64,000.00 /year

The European Union Delegation to the United States of America is looking for:
Outreach Assistant to the Press and Public Diplomacy Section
We are
The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to the United States of America in Washington DC works in close coordination with the Embassies and Consulates of the 28 EU Member States. We are a full-fledged diplomatic mission and represent the European Union in dealings with the U.S. government in areas that are part of the EU’s remit.
We offer
We offer a post of Outreach Assistant to the Press and Public Diplomacy [JB emphasis] Section . Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Outreach Assistant – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will be responsible to the Head of the Press and Public Diplomacy Section for the following tasks and duties:
  • Administrative tasks such as compiling the monthly section activity report;
  • Administrative tasks such as: scheduling appointments, updating and maintaining event calendars;
  • Event support: assistance in cultural and outreach events (mailing lists, invitations, logistics, scheduling of meetings, database and website);
  • Create and send invitations; manage guest lists for events;
  • Support and preparation for EU Member States Cultural Counselors meetings;
  • Participate in meetings with various stakeholders on matters related mainly to the Delegation's Cultural and Public Diplomacy Outreach;
  • Assist the financial officer with invoice processing; registration of potential contractors;
  • Assist with research relating to publications when needed;
  • Provide suitable publications for speaking engagements;
  • Manage the database for the newsletter and guest lists; work on improvements and expansion as needed;
  • Assist with maintaining websites and social media presence for events;
  • Organizational support to officers in the section; back up to other assistants in PPD Section when needed;
We offer a competitive position in an international environment. The salary range is dependent on relevant experience, typically starting at starting at $57K (5 years' experience), $64K (10 years) and with excellent vacation, health and social insurances and retirement fund benefits.
Selection Criteria
Minimum Requirements:
  • Medically fit to perform the required duties;
  • Secondary school education or equivalent;
  • 2 years' work experience in public relations or event management;
  • Excellent organizational skills;
  • Excellent communication and interpersonal skills; ability to work in a team;
  • Excellent knowledge of using digital and social media in communication;
  • Computer literate (especially Microsoft Office and proficiency in databases);
  • Fluency in English; knowledge of second EU language an advantage;
How to apply
It is important to note that applicants must have an existing US work authorization that does not require EU sponsorship.
Please submit your application including a cover letter and a detailed resume via the website (Reference EUWAS 3/18) no later than 24 December 2018 (EST). Only applications received via will be considered.
The Delegation will not supply additional information or discuss the selection procedure.
The procedure
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which will include an interview and practical test – during this phase, the Selection Committee will assess the suitability of the candidates for the post. The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. The resume must include the names and contact details of at least 2 references who could attest to your professional and personal attributes in the event you are shortlisted for the post. References will only be taken up for those who are shortlisted. The successful candidate will be subject to a background check.
The deadline for applications is: 24 December 2018 (EST)

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